This means the only lodging allowable is in a hotel or motel. Third party lodging refers to an establishment that is being rented out by a third party or an establishment treated as an apartment building by state or local law. Third party lodging is no longer allowed unless approved by OSBM before the trip begins. If submitted after the fact, there is a risk that the Third Party Lodging Request would not be approved by OSBM, therefore we would not be able to reimburse for that lodging. Third Party Lodging Requests must be submitted and approved before the trip begins.

Third Party Lodging refers to establishments that are being rented out by a third party or an establishment treated as an apartment building by state or local law. Airbnb is also considered Third Party Lodging by OSBM. OSBM now considers all campgrounds and campsites including National and State Parks as Third Party Lodging, regardless if under the state rate. There has been a change in Third Party Lodging. If someone besides the traveler paid for the lodging expense, the expense report should be payable to the person that paid for the lodging after the trip takes place. Only include lodging plus any taxes & fees. Please make sure Student Group Travel is selected for the Report Type. When entering lodging expenses to be reimbursed for Student Group Travel in Chrome River, use the lodging tile. The travel office will deposit the check to the correct fund and account for you. When the refund is given, the department should take the refund check to the travel office with a memo specifying which travel the check applies to. Please be sure to upload the invoice from the hotel and a list of students going on the trip.Ĭancellation of Prepaid Lodging When a trip cancellation involves lodging expenses that were pre-paid to the hotel by the University, the employee's department must get a refund from the lodging establishment. Please make sure Student Group Travel is selected for the Report Type. Only include lodging plus any taxes & fees.

When entering lodging expenses in Chrome River as a prepaid expense for a student group, you will need to enter the amount under the Lodging tile. How to enter Prepaid Lodging in Chrome River Lodging expenses for student groups can be prepaid directly to the lodging establishment or reimbursed after trip is complete.

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